Even if key users (department users/application support) do not have to develop their own authorization objects and cooperation with SAP Basis is always advantageous, there are often technical questions such as "Which users have authorization to evaluate a specific cost center or internal order?
User and authorization management
Once you have identified the organisational features to consider, verify that you can redesign the existing roles so that the organisational features can be clearly maintained by use. This leads you to a concept in which functional and organisational separation is simply possible. However, it will end up with a larger amount of roles: Roles posting/investing, changing roles, reading roles. Such a concept is free of functional separation conflicts and is so granular that the organisational characteristics can be pronounced per use area.
Authorizations in SAP systems form the basis for Identity & Access Management. They enable users to access the applications they need to perform their activities. Since functional and organizational requirements are subject to change, SAP authorizations must be regularly checked and reworked. This is the only way to ensure that processes are mapped securely and completely correctly from a technical point of view.
In-house role maintenance
Different organisational fields are used in each module. Since there are many interfaces between the modules, the main organisational fields of the modules must be linked. However, there are also organisational fields that are only relevant for the respective module. All object fields used as organisational units are listed in the USORG table. You can call this table through the SE16 transaction. Alternatively, in the selection screen of the AGR_1252 table, the value help of the VARBL field also shows the corresponding name for the respective organisation fields.
In addition, authorization concepts ensure that employees do not create beautiful balances and thus cause damage to stakeholders and tax authorities. Misuse of SAP authorizations becomes more difficult and the company is thus protected from significant financial damage as well as reputational damage.
For the assignment of existing roles, regular authorization workflows require a certain minimum of turnaround time, and not every approver is available at every go-live. With "Shortcut for SAP systems" you have options to assign urgently needed authorizations anyway and to additionally secure your go-live.
On www.sap-corner.de you will also find useful information about SAP basis.
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In addition, change the password, assign the user to the SUPER user group, and log it with the Security Audit Log.