A concept for SAP authorizations prevents system errors and DSGVO violations
SAP Data Analytics
The change management process in the SAP® environment can be quite complex. Since program changes are usually transported into the production system, which can potentially have an impact on the annual financial statements, the audit of the process is an essential part of the annual financial statement audit. For this reason, it must be ensured that the process documentation is up-to-date and complete. It must also be ensured that appropriate classifications are defined for various types of change. This is because the process may subsequently differ for each classification. For example, the extent of the test and release steps varies depending on the criticality of the change, and they may even be shortened considerably for low-risk changes. However, it is crucial to justify this in a comprehensible manner. In the change management process, a sufficient test and release phase should be set up by the responsible department. This process step must also be documented in a comprehensible manner, even if it is not always easy to obtain the necessary evidence from the departments. In this process in particular, it is crucial that a clear dual control principle is established, which ensures that the developer is not also the person who ultimately carries out the transport into the productive environment. In preparation, the documentation should therefore be checked for completeness and up-to-dateness and, in a further step, whether the process defined in it has also been followed throughout the year.
Organisation levels ensure more efficient maintenance of the eligibility roles. You maintain them once in the transaction PFCG via the button Origen. The values for each entry in this field are entered in the permissions of the role. This means that you can only enter the same values for the organisation level field within a role. If you change the values of the individual fields in the authorization objects independently of the overarching care, you will receive a warning message that you will no longer be able to change this field by clicking the Ormits button and that this individual value will be overwritten when you adjust derived roles. Therefore, we strongly advise you not to carry out individual maintenance of the organisation level fields. If you adhere to this advice, as described above, there can always be only one value range for an organisation level field. For example, the combination of displaying all posting circuits and changing a single posting circle within a role cannot be implemented. Of course, this has implications if you want to upgrade a field to the organisation level. A field that has not previously served as an organisational level can include such entries with different values within a role. You must clean up these entries before you declare a field as an organisation level. In addition, the definition of a field as an organisational level also affects the proposed permissions values of the profile generator.
Authorizations in SAP systems: what admins should look out for
Authorization tools are only as good as the person using them. Until now, no tool has made it possible to create ready-made authorization concepts with just a single click.
When configuring the Security Audit Log, you must consider the storage of the files. At least one separate file is created for each day. When the maximum size of all files for the tag is reached, additional events are stopped. So you should always adjust the maximum size of the file to your needs using the parameters rsau/max_diskspace/per_file and rsau/max_diskspace/per_day. The rsau/max_diskspace/local parameter is obsolete in this case, but remains active if the other two parameters are not maintained.
For the assignment of existing roles, regular authorization workflows require a certain minimum of turnaround time, and not every approver is available at every go-live. With "Shortcut for SAP systems" you have options to assign urgently needed authorizations anyway and to additionally secure your go-live.
Understanding the structure and functioning of the system is especially important for IT administration. It is not for nothing that "SAP Basis Administrator" is a separate professional field. On the page www.sap-corner.de you will find useful information on this topic.
However, you should not turn on table logging for tables that are subject to mass changes, as there may be performance and disk space issues.
The freeware Scribble Papers puts an end to the confusing paper chaos. The tool is also suitable for storing, structuring and quickly finding text documents and text snippets of all kinds in addition to notes.
To create these PFCG roles, you must first create a role menu.